Health & Safety Statement

SAFETY STATEMENT

 

“Putting Safety in its Place”

 

SAFETY STATEMENT

 

CONTENTS PAGE NO.

PART1

INTRODUCTION  5

1.1 Board of Directors Statement  5

1.2 Occupational Safety and Health Policy  6

1.3St Mary’s College RFC  approach to Safety Management  9

 

PART 2

Roles and Responsibilities  10

2.1 Safety Management Structure  10

2.2 Safety Responsibilities of the Employer  11

2.2.1 Duties of the Manager  11

2.3 Health & Safety Officer Responsibilities  13

2.4 Safety Representatives Role  14

2.5 Safety Responsibilities of Staff  15

2.6 Fire Wardens  17

2.7 First Aiders  17

 

PART 3  

LEGISLATION AND POLICIES  18

3.1 Legal Duties  18

3.2 Competent Person  18

3.3 Duties of Employer  18

3.4 Employees Safety Consultation  19

3.5 General Duties of Employees  19

3.6 Safety Consultation and Representation  20

3.7 Policy on Contractors  21

3.8 Policy on Lone Workers  22

3.9 Policy on Bullying/Harassment  23

3.10 Policy on Smoking  25

3.11 Policy on Pregnant Employees  26

 

CONTENTS PAGE NO.

3.12 Policy on Stress  27

3.13 Policy on Drugs and Alcohol  28

3.14 Policy on Accident Reporting, Investigation and Prevention  29

3.15 Policy on Fire Prevention  30

3.15.1 Fire Prevention Procedures  31

3.15.2 Types of Fire Extinguishers  32

3.16 Policy on Security  32

3.16.1       Lock Down Procedures  33

3.16.2       General Security Procedures  33

 

PART 4

SAFE WORKING ARRANGEMENTS  34

4.1. Training  34

4.2. Reporting of Accidents and Dangerous Occurrences  34

4.3. Records  35

4.4. Resources  35

4.5. Safety Induction  36

4.6. Welfare Facilities  37

4.7. Personal Protective Equipment  38

4.8. Monitoring and Reviews  38

4.9. Others affected by CU’s Activities  39

4.10. Emergency Evacuation Programme  39

4.11. Action in the event of a Fire  41

4.11.1 Action when Fire Alarm sounds  41

4.12. Fire Drill  42

4.13. Emergency Lighting  42

4.14. Gas  43

4.14.1. Action in the event of a Gas Leak  43

4.14.2. Emergency Contact Numbers  43

 

PART 5

RISK MANAGEMENT  44

5.1. What is a Hazard?  44

CONTENTS PAGE NO.

5.2. What is a Risk?  44

5.3. What is Harm?  44

5.4. Hazards Identified in St. Marys College Football Club  45  

5.5. Risk Assessment  45

5.6. Risk Management  46

5.7. Hazard Identification and Risk Assessment  47

5.8. Risk Assessment Methodology  47

5.8.1. Severity Scale  48

5.8.2. Examples of Harm  48

5.9. Risk Assessment Factor  48

5.10. Hierarchy of Controls  49

 

Legal Reference  52

 

APPENDICES  53

Appendix A Risk Assessments  53

 

Appendix B Accident Report Forms IR1 & IR3 and Near  94

Miss Reporting Forms (can be recorded on-line)

 

Appendix C Fault Reporting Card   100

 

Appendix D Signing off form on Safety Statement   101

 

Appendix E Training Record & Certificates   102

 

Appendix F Pregnant Employees Assessment Form   103

 

Appendix G Receipt of Personal Protective Equipment Form   104

 

Appendix H Contents of First Aid Box & First Aid Treatment Log 105

 

Appendix I Credit Union Financial Report on Health & Safety    107

PART 1

 

SAFETY STATEMENT

 

1.0 INTRODUCTION

Rugby is one of the world’s top three participation sports and is the national pastime in countries such as South Africa, Wales and New Zealand. Injuries seen in rugby are the same as those seen in any contact or collision sport. They include muscle sprains, ligament strains, bone fractures, lacerations [cuts], and contusions [bruises].

 

1.1. DIRECTORS STATEMENT (Definition)

 

“Director” means a person in accordance with “whose direction or instructions the directors of the undertaking concerned are accustomed to act”

Part 1, Section 2, P.11 2005 Safety, Health and Welfare at Work Act

Directors Statement

Our aim is to develop a culture in this club where Health and Safety is an integral part of everything we do – “culture is the way we do things around here”.

 

As a Board of Trustees we are committed to providing the highest standards of Health and Safety available.  When it comes to people’s safety there is no room for complacency.  And today we are quite rightly expected to be accountable and to be judged on evidence rather than on assertion.

 

As a progressive Rugby Football Club we openly welcome any inspections (from H.S.A., Fire Chief, etc) this we view  as a vehicle for our improvement.  However, we equally value the ideas and opinions of all staff members who engage with the Health and Safety process within St. Mary’s College RFC, your involvement we view as enabling us to implement a form of continuous improvement, the aim being to accentuate the positive and to eliminate the negative.

 

This safety statement represents our approach and commitment to Health and Safety.  We want you, as staff, to recognise and engage with this safety statement, look closely particularly at the sections relevant to you and come back to us with suggestions for improvement.

 

Finally, it is our strong intention to provide a safe working environment for all connected with the business of St Mary’s RFC...

 

This safety statement will be reviewed annually or where circumstances require and, resources will be provided to help people achieve the requirements of this safety statement.

 

In realising the above, the commitment and co-operation of all is vital.

 

 

1.3 OCCUPATIONAL SAFETY AND HEALTH POLICY

 

The safety statement is based on the principle that safety can be managed, since accidents and diseases are foreseeable and can be prevented.  The aim of this safety statement is to ensure in so far as is reasonably practicable the safety, health and welfare of all who are connected with the activities of the St Mary’s RFC.

 

Therefore it is the policy of St Mary’s RFC to take all reasonably practicable measures to ensure the safety, health and welfare of their employees and others who may be affected by their work activities.  This safety statement sets out the Clubs safety, health and welfare rules to ensure that the best practicable methods of compliance with the Safety, Health and Welfare at Work Act 2005, and associated legislations are achieved.  St Mary’s RFC will align its health and safety aims and objectives in accordance with Section 18/19/20{hazard identification and risk assessment} of the Safety, Health and Welfare at Work Act 2005.

 

This will be achieved in so far as is reasonably practicable by:

 

 The provision of a safe place to work, including safe access and egress.

 

 The provision of safe plant and equipment, articles and substances.

 

 The provision of safe systems of work.

 

 The provision of welfare facilities.

 

 The provision of appropriate information, instruction, training and supervision.

 

 Determining and implementing appropriate preventative and protective measures.

 

 Establishing and encouraging consultation procedures with staff.

 

 The provision of emergency procedures.

 

 Reporting prescribed accidents and dangerous occurrences to the Health & Safety Authority.  

 

 Where necessary obtaining the services of a competent person to advise on Health & Safety issues.

 

 Having regard to the general principles of prevention.

 

 Carry out an assessment of all risks within the workplace and develop and implement controls adequate to protect all persons connected with the activities of St Mary’s RFC.

 

 The representative for health and safety on the board of the executive committee is Mr David Mowlds

 

 This safety statement and any alterations will be communicated to all relevant persons through safety induction programmes.  

 

This safety statement will be reviewed:

 

 Annually, 

and/or

 Where changes in practice or procedures occur

 Where changes in legislation occur.

 

Health and safety in not just about compliance with the legislation, it’s also an opportunity for management to demonstrate that they care and value their employees. Investment in health and safety has been proven to make sound economic sense.

  

 

Signed: ______________________ _____________________

TrusteeTrustee

 

Signed:______________________Signed ______________Trustee President

 

Date: ____________________

 

 

1.3 ST. MARYS RFC. APPROACH TO SAFETY MANAGEMENT

 

St Mary’s RFC.is committed to the ideal that safety can be managed in accordance with the requirements of H & S legislation

 

 All hazards within St Mary’s RFC. will be identified

 

 The risks that these hazards pose will be assessed 

 

 Controls will be put in place to reduce the risks to an acceptable level

 

 

See Appendix A

 

 

 

 

 

 

 

PART 2 Roles and Responsibilities

 

2.1 SAFETY MANAGEMENT STRUCTURE

 

Management structure of St. Mary’s College RFC.

 

 

Board of Trustees (3)

Liam Birkett, Brian Fanning, Peter McLaughlin, Brendan Spring, James P. Sweeney

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The Patron

The Very Rev John Flavin

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The President

Brian Grimson

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The Management Committee (President, Hon Treasurer, Hon Secretary, Vice President

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The Executive Committee

(All Team Captains, All Above, 8 Elected members, plus house and grounds, Leinster delegate, PPU Rep,  Assistant Hon Secretary, Assistant Hon Treasurer)

Club Administrator

(Marie Hammond)

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2.2 SAFETY RESPONSIBILITIES OF THE EMPLOYER

 

The Administration in accordance with sections 8 – 11 of Safety, Health and Welfare at Work Act 2005 will be responsible for the planned implementation of effective health and safety standards within St Mary’s RFC.  according to agreed objectives and for ensuring that health and safety standards are taken into account in planning, administration and maintenance activities and in organising work generally.

 

Purchasing Policy. 

 

All health and safety issues are considered when purchasing supplies {do not buy in problems}

Ultimate responsibility rests with the manager for ensuring that staff are given correct information and training, for them to do their job effectively, and do not compromise health and safety requirements.

 

2.2.1 DUTIES OF THE MANAGER

 

 THE MANAGER WILL: 

 Ensure safety is a prime consideration in all planning including

 Emergency evacuation drills

 Fire drills

 Checking emergency exits

 Ensure adequate materials, equipment and human resources are budgeted for to meet all safety requirements.  An important resource here is the allocation of time.

 Time for safety representative to meet with management

 Time for OSH training

 Ensure that proper corrective action is taken and recorded when required

 Keeping of a Fire Register

 Details of all evacuation procedures

 Details of all assembly points

 As far as reasonably practicable, take into account representations made by the Safety Representative / employees on matters of safety, health and welfare

 

See Appendix C for details of a report card which is available to employees and others who may wish to report any health and safety concerns they have.

 Ensure that all accidents and ill health, property damage or near miss situations arising out of work activity are reported immediately Appendix B.

 Ensure that all accidents are thoroughly investigated by the Manager / Safety Officer, or Safety Consultants, documented and reported as detailed in the Accident Reporting Procedure in Appendix B.  Provision must be built into schedule to allow time to thoroughly investigate and report on all aspects of any accident.

 Ensure that adequate fire and emergency precautions are taken including the provision of equipment, equipment servicing, and training in the use of equipment and training in evacuation procedures.  All details recorded in the Fire Register.

 Evacuation drills must be held a minimum of twice a year.  All details to be recorded in the Fire Register.

Note:  In the event of a fire, the fire register must be removed to a place of safety.

 

 Ensure that any employee/sub-contractor who intentionally or recklessly fail to discharge satisfactorily their responsibilities for health and safety will be disciplined and in more serious cases may have their contract cancelled.

 Management should set a personal example to all by promoting and adhering to St Mary’s RFC.  Safety Health and Welfare policy.

 The practical monitoring and implementation of the policy will be undertaken by the Manager and or the OSH officer 

 

 

2.3 THE HEALTH AND SAFETY OFFICERS  RESPONSIBILITIES 

 

The Health and Safety Officer will be responsible for health and safety issues in respect of those activities under his direct control. Also note that while the manager and the Trustees have ultimate responsibility for Health and Safety issues, the health and safety officer will be viewed as an extension of the manager and consequently, both parties will have an active role in establishing and maintaining high levels and standards of occupational health and safety throughout the work place. 

 Health and safety officer main responsibilities include (in accordance with section 8 – 11 of 2005 Safety Health and Welfare at Work Act):

 The safety statement is brought to the attention of all employees and is displayed in a prominent position in the main office

 Ensure that the objectives of the safety statement are fully understood and observed by all employees (signatures of all employees to be obtained on form contained in Appendix D)

 To ensure all hazards are identified and risk assessments are carried out and detailed in this safety statement

 The safety statement is reviewed regularly and amended as necessary and any changes are brought to the attention of all employees and those concerned.  Records  of all training will be noted, dated and signed by recipient

 To ensure that communication and consultation occurs with employees on issues of Health and Safety.  The manager and the health and safety officer will work closely with the Safety Representative and will have a  meeting regularly to discuss issues of health and safety- minutes of all meetings recorded

 good co-operation with the safety representative is vital in order to facilitate:

 Safety Induction – especially new members of staff

 Hazard Identification

 Safety training

The Safety Officer must ensure that all statutory registers, notices and documents are maintained and available for inspection (safety file) and will review this in the meetings with the safety representative 

 Records of all training undertaken

 Records of all evacuations drills

 Maintenance of Fire Register

 Displaying Safety Statement

 

2.4 SAFETY REPRESENTITAVES ROLE

 

In accordance with Section 25 of 2005 Safety, Health and Welfare at Work Act, employees may select a person to represent their views and concerns – this person is known as the safety representative.  The representative may:

 

 Inspect the whole or any part of the work place, after giving reasonable notice to the employer or immediately in the event of an accident, dangerous occurrence or eminent danger or risk to safety health and welfare of any person

 Investigate accidents and dangerous occurrence provided that it is safe to do so

 After giving a reasonable notice to the employer investigate complaints relating to safety, health and welfare.

 At the discretion of the inspector concerned, accompany an inspector who is carrying out an inspection under section 64 for the purposes of investigating and accident or dangerous occurrence

 At the discretion of the inspector concerned, where an employee is interviewed by an inspector with respect to an accident or dangerous occurrence at a place of work, attend the interview where the employee so requests.

 Make representations to the employer on any matter relating to safety, health and welfare at the place of work.

 Make oral or written representations to inspectors on matters relating to safety, health and welfare at the place of work including the investigation of accidents or dangerous occurrence.

 Receive advice and information from inspector on matters relating to health and welfare at the place of work or 

 Consult and liaise on matters relating to health and welfare at work with any other safety representative who may be appointed in the undertaking concerned, whether or not those safety representatives work in the same place of work, in different places of work under the control of the employer or at different times at the place of work.

 Every employer shall consider any representations made to him or her by the safety representative on any matters relating to safety, health and welfare at the place of work

 An employer shall give to a safety representative such time off from his or her work as is reasonable having regard to all the circumstances, without loss of remuneration, to enable the safety representative-

 

 to acquire, on an ongoing basis, the knowledge and training necessary to discharge his or her functions as a safety representative, and

 to discharge those functions.

 

 Where an inspector attends at a place of work for the purposes of carrying out an inspection under section 64, the employer shall inform the safety representative that the inspection is taking place.

 

2.5 STAFF SAFETY RESPONSIBILITIES

 

 Staff are responsible for health and safety performance and standards in the areas and activities within, St Mary’s RFC. primarily offices, bars, dining room, gym and shower area, along with the pitches and training areas.

All staff must ensure that they:

 

 Understand and sign the safety statement and carry out their work in accordance with the safety statement.

 Follow the manufacturers/suppliers instructions in the use of any materials/equipment he/she is required to use in the course of their duties

 Keep their work stations in a neat and tidy fashion with emphasis on trailing cables, spillages and good house keeping 

 Are aware of the location of all emergency exits

 Are familiar with the sound of the fire alarm

 Are familiar with evacuation procedures and escape routes

 Know where the assembly points are

 Co-operate with the manager and other people with responsibility for Health and Safety

 

ALL employees have very clearly defined roles (Section 13 of 2005 Safety, Health and Welfare at Work Act) as follows:

They must,

 Not be under the influence of an intoxicant 

 Comply with statutory provisions and takes reasonable care to protect their own health and safety and that of others who may be affected by their acts or omissions.  Ensure that non employee members are supervised at all times and visitor’s registers are up to date.

 Attend training and ensure that training register is signed 

 Co-operate with Employer:

 By attending training

 By carrying out their duties as directed

Not engage in improper conduct or behaviour that is likely to endanger his own or others health and safety. 

 Do not allow un-authorised use of machinery and  equipment 

 Adhere to the policy documents of St Mary’s RFC.

 Make correct use of articles or substances following training and instruction, including all personal protective equipment.  

 Report as soon as possible, defects in systems of work, articles or substances, or work being carried out which might endanger Health and Safety.

 

 

2.6 FIRE WARDENS

 

In St Mary’s RFC .sufficient numbers of fire wardens must be on duty to ensure the safe evacuation of the premises. This number should be based on the risk assessment of the event/activity taking place.

Responsibilities include:

 

 Implement the evacuation procedure when necessary

 Complete their weekly and monthly checklists promptly and efficiently as per fire register

 Delegate their responsibilities effectively when absent

 Carry out regular inspections to ensure that all fire escape routes are signed, unimpeded and operational as per fire register

 

2.7 FIRST AIDERS 

 

Responsibilities include:

 

 First Aiders must have an valid occupational first aid Certificate

 Cardiac First Responders must also have a valid certificate to the national standards to allow them to practice.

 AED unit to be inspected weekly and recorded in the register.

 Regularly inspect the First Aid box to ensure that it is available and contains the required materials.

See Appendix H for recommended First Aid supplies

 Arrange with the Manager to restock the First Aid Kit as necessary

 Safety Officer will arrange Hepatitis B vaccination if requested [David Mowlds]

 The administration of medicines is not a part of first aid treatment.

 

 

 

 

 

 

PART 3 LEGISLATION

 

3.1 LEGAL DUTIES

 

The Safety, Health and Welfare at Work Act 2005, (2005 Act) and the General Application Regulations 2007, places responsibilities on employers and employees to provide and maintain a safe place of work.  In exercising his/her duties as an employer the services of a competent person may be required.

 

3.2 COMPETENT PERSON

 

For a person to be deemed competent they must have a thorough understanding of the hazards in the workplace and possess “sufficient training, knowledge and experience appropriate to the nature of work to be undertaken” (2005 Act).  It will be the function of the manager/safety officer–to determine if people are competent before employing them to carry out work for St Mary’s RFC.eg{Contractors, Trainers, Caterers }

 

3.3 GENERAL DUTIES OF EMPLOYER (SECTION 8 – 12 OF 2005 ACT)

 

The employer is obliged to manage all work activities and employee’s behaviour along with providing a safe place of work that has a safe means of access and egress.  This safe place of work must be well maintained along all plant and equipment.

 

The employer is obliged to provide planned systems of work along with the provision of welfare facilities such as Toilets, Canteen First Aid etc.  Information on hazards and controls must be provided to all employees in a form and manner which they can understand.  Every effort must be made by the employer to eliminate risk to employees and where necessary protective clothing and equipment must be supplied free of charge to the employee.

 

Section 19 and 20 require the employer to carry out risk assessments and compile a safety statement.

The employer must be pro-active in managing the health and safety of employees and have in place emergency plans and report any dangerous occurrences or accidents

 

3.4 EMPLOYEES SAFETY CONSULTATION

 

All employees of St Mary’s RFC. will  undergo safety induction training.  Included in the safety Induction programme are instruction on the

 

 Safety statement

 Emergency evacuation procedures

 Emergency alarm signal

 Location of exits

 Assembly points

 Method of raising the alarm

 And further training as needs arise

 

3.5 GENERAL DUTIES OF EMPLOYEES (as detailed in Section 13 and 14 of 2005 Act).

 

 To take reasonable care of own health and safety and that of others who may be affected by their acts or omissions.  Do not undertake activities which they know to be dangerous and use equipment as directed or as the manufacturer intended.

 Not be under the influence of an intoxicant and submit to testing where reasonably requested to do so by employer.  Drugs and alcohol impair judgement and can easily be the cause of an accident.

 Co-operate with his/her employer to enable his/her employer comply with relevant statutory provisions.  The co-operation of all is essential to having an effective health and safety management system.

 Not engage in improper conduct or behaviour likely to put any person at risk – such as horseplay.

 Attend all safety training relating to employees work and follow the training given when in the place of work.

 Make correct use of all safety equipment supplied by employer – equipment, clothing etc.  Safety equipment is only of value when used correctly.

 An employee must report all dangerous work activities and defects in the place of work, defects in articles or substances which may endanger health.  Not only will this help protect your own health but may also help protect others.

 

3.6 SAFETY CONSULTATION AND REPRESENTATION

 

St Mary’s RFC. recognises that under Section 25 of 2005 Safety, Health and Welfare at Work Act, employees have the right to:

 

 Consultation on Safety and Health issues.

 Elect from the employees a safety representative.

 

Equally in accordance with Section 26 of 2005 Safety, Health and Welfare at Work Act 2005 employees may

 

 By agreement of the employer,  employees may appoint a safety committee to make representations and engage in consultation on behalf of the employees 

 To facilitate active consultation, St Mary’s RFC.  Encourages the selection of a safety representative and will facilitate regular meetings to discuss issues of a Health and Safety nature.  This person is: Mr Tony McGuinness

 

 

 

 

 

 

3.7 Policy on Contractors

 

Before Contractors begin work in,  St Mary’s RFC.  will undergo the induction training provided by the manager] 

 All contractors will be expected to comply with   St Mary’s RFC. policy for Safety, Health and Welfare and must ensure their own company safety statement, method statement and copies of Employers Liability and Public Liability insurance cover are made available on site while work is being carried out

 All work must be carried out in accordance with the relevant statutory provisions and taking into account the safety of others on site and the general public

 All plant and equipment brought onto site by contractors must be safe and in good working condition {construction regs.2006}

 Assessment of risk associated with any substance, process or work activity on site which will be hazardous to health and safety, must be provided to the Safety Officer before work commences.  Any material or substance brought on site, which has health, fire or explosion risks must be used and stored in accordance with regulations and manufacturers instructions and that information must be provided to any other person who may be affected on site/premises. Ensure up to date SDS are available

 Information and assessments on noise levels {in accordance with 2007 General Application {noise} Regulations of plant, equipment or operations to be carried out by contractors and must be provided to  St Mary’s RFC. safety officer. {DJs, Bands etc}

 No power tools or electrical equipment greater voltage than 110 volts may be brought onto site.  All transformers, generators, extension leads, plugs and sockets must be to the latest standards for industrial use, and in good condition,{Construction Regs. 2006}

 Any injury sustained by a contractors employee must be reported immediately to the Health and Safety Officer of St Mary’s RFC

 If it is necessary to use equipment operating from a 240 volt supply, a residual current device with a rated tripping current of 30ma and operating at 30 m.seconds must be used.

 Scaffolding and other access equipment used by contractors must be safe and in good working order and also must be erected and maintained in accordance with current regulations and codes of practice

 Contractors must wear any personal protective equipment required by  St Mary’s RFC. as dictated by prior risk assessment for the specific works to be undertaken

 Contractors are forbidden to use any equipment belonging to St Mary’s RFC.

 Contractors must comply with any safety instructions given by the management of St Mary’s RFC.

 Contractors are required to adopt good housekeeping practices and note that all debris, waste materials etc. is cleared as work proceeds.

 

3.8 Policy on Lone Workers

 

The purpose of the policy is to ensure that staff working alone should take reasonable care of themselves and of people they are working with.  Lone workers are those that work by themselves or without direct supervision.

 

**************************************************************** Discuss with David 

 

3.9 Policy on Bullying/Harassment

 

In accordance with Part 2 General Duties, of the Safety, Health and Welfare at Work Act 2005, Section 12 of the Employment and Equality Act 1989 and the Report of the Task Force on the Prevention of Workplace Bullying H.S.A. 2001, an anti bullying/harassment policy is in place. See Appendix xxxxxxx

 

 St Mary’s RFC are.committed to providing a work environment free of any kind of bullying or harassment. This anti bullying/harassment policy applies to all persons involved in the operations of St Mary’s RFC. and prohibits bullying or harassment by any employee of the, St Mary’s RFC.  including managers, co-workers and members, as well as by any person doing business with or for St Mary’s RFC..

 

Harassment – Occurs if any person feels intimidated, humiliated, patronised or embarrassed by the derogatory, offensive or discriminatory remarks or actions of others. Harassment may interfere with job performance, undermine job security or create a threatening or unpleasant work atmosphere.

 

Sexual Harassment – Is unwanted behaviour of a sexual nature by one employee towards another. Examples of sexual harassment include –

 Sexual gestures

 Displaying sexually suggestive material, such as pictures or sending suggestive or sexually explicit correspondence

 Unwelcome sexual comments or jokes

 Unwelcome physical conduct, such as unnecessary touching, pinching etc.

 

Racial Harassment – Is unwanted behaviour of a racial nature by one employee towards another. Examples may include – 

 Abusive language, mockery or racist jokes

 Display or circulation of racially offensive material

 Racial name calling

 Intrusive or persistent questioning about a persons racial or ethnic origin, culture or religion

 Exclusion from normal workplace conversation or social events i.e. frozen out

 

Bullying – Is defined as repeated verbal, psychological or physical aggression by an individual or group against others that could be regarded as offensive, humiliating or intimidating. Any such activity is viewed as an act of misconduct. Examples may include – 

 Manipulating the victims reputation by rumour, gossip and ridicule

 Social exclusion or isolation

 Preventing the victim from speaking by voicing loud criticisms or obscenities

 Manipulating the nature of the work or the ability of the victim to perform their work e.g. by overloading, withholding information or setting meaningless tasks.

 

St Mary’s RFC. deplores all forms of harassment and seeks to ensure that the working environment is comfortable and secure for all its employees.

 

 

 The persons responsible for this policy are the Officer Board but it is the responsibility of all employees to ensure the day-to-day practical application of the policies. 

Where the grievance is brought to the attention of the instigator informally and where this method fails the harassment persists, employees are advised to bring a formal complaint and should do so in writing.

 

Employees are advised to remember to –

1. Always give an accurate account of what happened and clearly state your grievance.

2. At all stages in the grievance procedure the employee should be aware that they have the right to be accompanied by a person of their choice. 

3. Every attempt will be made to resolve the grievance issue speedily and appropriately.

4. The employee has a right to copies of the meeting minutes taken at all stages of the procedure. 

5. The Officer Board will remain neutral throughout the grievance procedure and is available to any party who needs advice.

6. Although grievances are often solved verbally, it is advisable to keep some form of written record of minutes taken in the event of the outcome of the case being appealed or referred to a third party.

7. A member of the executive committee {XXXX} will be the contact person to inform and advise on the procedures to follow where incidents of bullying occur.

 

St Mary’s RFC. will immediately undertake an effective, thorough and objective investigation of the harassment allegations. Once the investigation is completed and determination is made regarding the alleged harassment/bullying, the result will be communicated to the employee as soon as possible.Sub-committee will contain an OSH  

 

Any employee who brings a complaint of harassment will not suffer for having brought the complaint; however, disciplinary action will be taken against employees whose allegations of harassment are found to have been malicious.                                                                             

 

3.10 Policy on Smoking 

 

No smoking is allowed in any enclosed area of the workplace. This policy is in accordance with The Public Health (Tobacco) Acts, 2002 and 2004 – Section 47, Smoking Prohibitions.

 

It is the objective of St Mary’s RFC. to take as far as reasonably practicable, all reasonable steps to safeguard the health, safety and welfare of all the employees and to meet or exceed all relevant safety regulations and legislative requirements. In accordance with this objective  St Mary’s RFC.will  protect all employees, contractors and member from the discomfort and health risks associated with passive smoking.

 

Smoking will not be permitted in any enclosed area of the workplace as defined by The Public Health (Tobacco) Acts, 2002 and 2004 – Section 47, Smoking Prohibitions.

 

All NO SMOKING signs are to be observed at all times.

 

Any employee found to be smoking and in breach of this regulation will face disciplinary measures and may be liable to instant dismissal.

 

3.11 Pregnant Employees

 

St Mary’s RFC. adheres to the provision of the Safety, Health and Welfare at Work (Sensitive Groups) General Application Regulations 2007 (S.I. 299 of 2007), and all leave entitlements adhere to the Maternity Protection Acts 1994 and 2004. In anticipation of future growth of St Mary’s RFC.  and the future employment of female employees, the following will apply with reference to pregnant employees.

 

These regulations apply to employees that are pregnant, within 14 weeks post-natal or are breast-feeding (within the first 26 weeks after birth). If the manager is notified of any of the above, an assessment of any hazardous activities relating to the employee will be carried out. (See Appendix F) The following hazards are to be considered - 

 Physical shocks, including blows to the abdomen

 Vibration

 Noise

 Excessive heat and cold

 Handling a load

 Movement and postures, which are abrupt or severe, or give rise to excessive fatigue

 Non-ionising radiation

 Ionising Radiation

 Biological agents, including bacteria, viruses, etc.

 Chemicals – in particular any chemical which is harmful by inhalation or when absorbed through the skin, i.e. organic solvents.

 

A pregnant employee must not be exposed to these hazards unless they are adequately controlled. Adequate controls means –

 The hazard is reduced to a level, which will not harm the pregnant woman or the developing child or breast-fed child.

 If any of these risks are present, they must either be eliminated or safeguards put in place to protect the employee’s health and safety.

These safeguards include – 

 Changing the type of work, working hours etc

 Moving the employee to other safe work

 

If these safeguards are not possible then the employee must be granted safety and health leave which continues until either the conditions change or else the pregnant employee becomes eligible for maternity leave.

 

Pregnant women and nursing mothers will have the facility of a rest area if necessary and as far as is reasonably practicable.

 

3.12 Policy on Stress 

 

 St Mary’s RFC. adheres to all aspects of the Safety, Health and Welfare at Work Act 2005, which obliges employers to identify and safeguard against all risks to health and safety, including stress.

 

Workplace stress arises when the demands of the job and the working environment on a person exceeds their capacity to meet them.

Causes of stress in the workplace –

 Poorly organised shift work

 Faulty work organisation

 Poor working relationships

 Poor communication at work

 Ill defined work roles

 Highly demanding tasks

 The threat of violence

 

Safeguarding health and safety from the effects of stress is based on the same approach as that of any other hazard –

 Identification of potential problems

 Assessment of risks

 Implementation of safeguards

 Monitoring the effectiveness of the safeguards

 

St Mary’s RFC. will utilise the following methods of managing stress –

 Ensure that the manager is aware of the potential causes of stress and the early warning signs

 Ensure that all complaints that may be related to stress are listened to and appropriate measures taken

 Where the manager is aware that a workload or conditions of work are particularly stressful, measures should be taken to reduce the workload or improve conditions.

 

3.13 Policy on Drugs and Alcohol

 

The Safety, Health and Welfare at Work Act 2005, requires all employers to provide safe systems and safe places of work. This requires the management to ensure that staff are not incapacitated by drugs or alcohol and can carry out their work without risk to others.

Employees must not attend their workplace to carry out duties while under the influence of alcohol or illicit drugs. Any person found breaking this rule will be liable to disciplinary procedures up to and including instant dismissal.

 

Any employee who in the opinion of management appears to be under the influence of alcohol or drugs, will be required to leave St Mary’s RFC.  premises immediately.

 

Employees required to leave the premises will forfeit payment for the remainder of the day/shift and may face disciplinary procedures.

 

3.14 Policy on Accident Reporting, Investigation and Prevention 

 

The Manager/ Safety Officer will ensure all accidents are reported to management and are recorded in the accident reporting documents, the nature and extent of the accident will be recorded in the Club Accident Book. In the event of a club member not being on the premises an accident report must be sent to the safety officer within 24 hours of the event.  The management {David Mowlds} will ensure that all reportable accidents and dangerous occurrences are reported to the Health and Safety Authority on IR1 or IR3 forms as applicable (See Appendix B). All employees are informed of the requirement to report all accidents and near misses immediately.

 

The officer board will ensure that competent personnel carry out the investigation of accidents and dangerous occurrences and near misses. The results of any such investigation will be discussed at management meetings and appropriate measures will be taken to eliminate the risk of re-occurrences. The manager will inform employees of the conclusions and recommendations of the investigation. 

 

It is St Mary’s RFC.   policy to control the working environment. The main causes of accidents are unsafe actions and unsafe conditions. Accident trends can only be influenced by providing adequate procedures, training and supervision to control employees, equipment and the working environment.  Arrangements for controlling unsafe actions are as follows:

 

• All employees are made aware of the Safety Statement contents and their duty of care to themselves and their fellow employees. 

• Employees are also informed of the requirement to use all protection provided. 

• The company relies on supervisory staff to monitor the behaviour of operatives engaged in working systems.

• Accidents may be caused by the unsafe behaviour of employees due to their lack of knowledge or understanding of safe procedures and in such cases further training, instruction and briefings can contribute greatly to accident prevention. 

• Where unsafe behaviour results from carelessness or where an employee knowingly disregards a safe working system, disciplinary action will follow.

 

3.15 Policy on Fire Prevention

 

 St Mary’s RFC. Officer  Board are responsible for ensuring that the Organisation complies with the general requirements for good fire protection, including the maintenance of a valid fire certificate for the buildings, the maintaining and testing of fire detection and fire fighting equipment and the provision of suitable fire exit routes with appropriate signage and emergency lighting.

 

The safety officer/manager is responsible for checking on local arrangements for fire protection including the maintenance of fire exit routes, ensuring that they are kept free from obstructions, and briefing staff, and participation in tests and drills. 

 

All employees are responsible for maintaining fire safety and avoiding creating fire hazards with either flammable materials (careful storage, disposal) or sources of ignition (smoking, electrical equipment). Fire exits and routes must

be kept clear and in the event of alarm, employees are required to make an orderly exit and assemble at the appointed assembly points, which are located at the front car park.

 

Employees hosting members are required to draw their attention to fire safety procedures and to guide them out in the event of an evacuation. 

 

An up to date fire certificate must be retained in the fire register and must be available for inspection.

 

3.15.1 Fire Emergency Procedure

 

Fire fighting equipment will be maintained and regularly serviced. St Mary’s RFC. will provide instruction on the use of equipment. However, the primary objective of staff in the event of a fire must be to preserve life and with that in mind, no employee is to take unnecessary risks to extinguish a fire. Call the emergency services at 999 or 112.

 

All employees must ensure that fire escape routes and fire exits be maintained and kept clear at all times. In the event of an emergency e.g. fire, employees are advised to make their way to the nearest assembly point which are be located at the front car park, if access is clear and safe.  At the assembly point they must ensure that they don’t impede the passage of emergency vehicles. The manager for St Mary’s RFC.   will inform the emergency services if any employee is missing.  On no account will any employee return to a hazardous area without the consent of the emergency services.

 

 

 

 

3.15.2 Types of Fire Extinguishers 

 

TYPE OF EXTINGUISHER

TYPE OF FIRE USED FOR

Water 

Colour Code - Red Suitable for fires involving cloth, paper and wood.

Do not use on fires involving electricity or flammable liquids

Dry Powder

Colour Code - Blue Can be used on small fires involving flammable liquids. Suitable for most fires including electrical fires. Discharge of the powder may impact visibility and air density. Gives no protection against re-ignition

Carbon Dioxide

Colour Code - Black Suitable for fires involving flammable liquids or electrical equipment

Foam

Colour Code - Cream Suitable for most fires including flammable liquids. Do not use on fires involving electricity

 

 

 

3.16 Policy on Security

 

Due to the nature of the business being carried out and in keeping with section 8 of the 2005 act, St Mary’s RFC.  recognise that as part of their responsibilities to provide a safe place of work and a safe system of

work, specific security training and processes need to be put in place in order for staff to safely and competently carry out their duties and responsibilities.  

 

 

 

 

 

PART 4 SAFETY WORKING ARRANGEMENTS

 

4.1 TRAINING

Inadequately trained staff are a hazard to themselves and their co-employees.  The management at the St Mary’s RFC. shall comply with all training requirements as specified by Health and Safety legislation and all other training as identified by Risk Assessments. It is St Mary’s RFC.   policy as well as a statutory requirement that all new personnel receive safety training as part of their induction and that this training be signed off by all employees (See Appendix E for details of signing off form).  The following training shall be provided by : St Mary’s RFC.  

 

 Safety induction training of all new staff.

 First Aid training as necessary.

 Chemical safety training where required.

 Manual Handling training.

 Fire safety.

 VDU and ergonomic training.

 Management training to ensure the person with responsibility for safety are equipped to undertake their duties.  

 Training will be refreshed at a minimum every three years or where a risk assessment deems it necessary.

 Safety Representative Training if necessary.

 Cardiac First Responder (CFR) training to a national standard.

 Lone Worker Training.

 

4.2 REPORTING OF ACCIDENTS AND DANGEROUS OCCURENCES

 

All accidents to persons occurring on the premises, whether employed by St Mary’s RFC.  or not, resulting in injury however slight, must be reported immediately to the Safety Officer {David Mowlds} and an incident report form completed

The Safety Officer will ensure that an incident report form is completed, signed and forwarded to the manager. An accident investigation will also be completed for minor accidents by the safety officer. A serious accident is an absence of more then 3 days, not including the day of injury and must be reported to the HSA within two weeks. If the accident is fatal or very serious then the Health and Safety Authority must be immediately advised by phone.  If the accident is fatal, the scene of the accident must be left undisturbed for three days after notice has been given other than for rescue purposes.

 

Dangerous occurrences as defined by the Health and Safety Authority must be notified to that Authority, by submitting forms IR 1 and IR 3 for the Notification of Accidents and Dangerous Occurrences respectively.            See Appendix B for sample forms

 

4.3 RECORDS

 

 All safety training provided will be recorded and will be retained by St Mary’s RFC.   The records will contain the following information:

 Name of the employee being trained

 Date of training and amount of time taken

 Type of training e.g. Manual Handling, First Aid

 Training details and methods used

 Signature of the trainer and employee to ensure that the training has been carried out, documented and understood

 Questions/Issues raised

 

4.4 RESOURCES

 

 The executive committee of St Mary’s RFC.   recognise that for the effective implementation of the safety procedures and policies laid down in this safety statement that adequate funding must be made available

 

 St Mary’s RFC. endeavours to ensure that adequate numbers of suitably trained First Aiders, Fire Wardens, and competent employees are available to undertake all work activities

 Health and Safety considerations will be made in all annual budgetary estimates

 

Resources will be provided for:

 

 The ongoing monitoring and continuous improvement of health and safety by all members of staff 

 The provision of competent staff to promote and monitor health and safety

 The provision of information and training of all staff in health and safety

 Provision of adequate levels of suitable emergency, safety and protective equipment and clothing

 Provision of a review mechanism to review the safety statement and to learn from any accidents that have occurred. During this review all accidents and incidents will be reviewed. Issues of concern will be brought forward to the Executive Committee.

4.5 SAFETY INDUCTION

 

All new employees will undertake safety induction training.  This training will be delivered in house by the Safety Officer or other competent person or organisation the following topics will be covered during the induction:

 

 Show the new employees where the safety statement is kept, explain its purposes and ensure that employees are aware of their responsibilities

 Warn new employees of any prohibited actions in the work place

 Establish the need for and arrange specific training to be given to an employee (e.g. first aid, evacuation training, etc)

 

 Establish if the new employee has any disability or illness, which could prevent him or her carrying out certain operations safely or require additional protective measures {e.g. pre employment medicals}

 

Explain the procedure for:

 Reporting of accidents

 Health and safety policy

 Evacuation plans

 Welfare facilities

 Assembly points – where they are

 Issue any protective clothing which may be required and obtain signature for item issued.  

 Training undertaken must be signed off by trainer and person receiving training

 

Employee’s co-operation is expected in accordance with Section 12 of the Safety, Health and Welfare at Work Act 2005

 

4.6 WELFARE FACILITIES

 

Management shall ensure that welfare facilities are provided for all personnel and are maintained in good working order

 

 Adequate toilet facilities maintained in a good clean hygienic condition with adequate ventilation

 Adequate washing facilities are provided and maintained

 A canteen is provided for all staff

 An adequate supply of potable water is provided on the premises for staff.

 Lockers provided for personal use

 

 

 

 

4.7 PERSONAL PROTECTIVE EQUIPMENT

 

Personal protective equipment will be provided free of charge where a risk assessment indicates that such equipment is necessary.

 

St Mary’s RFC.  will supply for example: hi-viz vests to first aid people, and fire wardens, safety inspection gloves etc.  All protective equipment will meet required standards and all users will be trained in the correct use of same. In this respect training will be provided where required (See Appendix B)

 

Employees are responsible for ensuring that:

 

 P.P.E. is used only as intended by its designers and manufacturers

 Only persons to whom it is issued uses it

 It is maintained and stored in a safe manner and that any defect or damage are reported to the safety officer immediately

 On issue of P.P.E. the employee must sign the register confirming they have received it. 

 

4.8 MONITORING AND REVIEWS

 

The safety statement will be reviewed by the Safety Officer,{David Mowlds}, whenever significant changes in work practices occur and on an annual basis.

 

The plan will be communicated to all staff during staff meetings and at safety induction training as necessary and in accordance with the requirements of the 2005 Safety, Health and Welfare at Work Act.

 

Safety Audits will be undertaken by our Safety Consultants to establish

If the present controls are appropriate

 If new hazards have not been identified

 If the present controls are being adhered to

 

Particular attention must be paid to fire safety and housekeeping procedures.

 

4.9 OTHERS AFFECTED BY St MARYS RFC.   ACTIVITIES

 

Third parties affected may include:

 Members

 Visitors

 Contractors

 St Mary’s RFC. is required to give at least the same level of health, safety and welfare to, visitors and contractors as it gives to employees.

 

The names of all visitors availing of the facilities will be recorded at the main desk where visitors should be directed to take notice of emergency exit routes from all levels of the premises and be aware of alarm signals. Similarly contractors working on the premises should be aware of the fire safety provisions, e.g. emergency exit routes, alarm signals etc.

 

In the event of an emergency, all contractors/visitors should be instructed to follow directions of the Fire Warden with regard to evacuation of the premises; 

 

4.10 EMERGENCY/EVACUATION PROGRAMME

 

In common with all other commercial undertakings there is always a danger of fire or other emergencies occurring which will necessitate the prompt evacuation of the building.  Fire extinguishing equipment is located at strategic points throughout the building; employees should note where they are.  Designated staff members are trained as Fire Wardens (see fire register) covering fire fighting and emergency evacuation procedures.  Sufficient numbers of staff will be trained as fire wardens to cover holidays and night (shift) work where applicable.  Along with portable fire extinguishers there is an automatic fire detection and alarm system.  This system is checked annually and recorded in the safety file.  In the event of a fire being detected by the automatic system the location of the fire will be displayed on the fire panel.

 

Should the automatic fire alarm system fail to activate and a fire is discovered, the alarm should be raised immediately by means of the nearest break glass unit.

 

The fire safety programme shall incorporate arrangements for:

 

 The prevention of an outbreak of fire through the establishment of good fire prevention practices

 The instruction and training of staff to familiarise them with fire and emergency evacuation procedures, fire points, assembly points and the use of fire fighting equipment

 The holding of fire and evacuation drills every six months

 The maintenance of escape routes, free from obstruction and all exits unlocked and operational

 The provision of adequate fire protection equipment and systems

 The inspection and maintenance of the fire protection equipment and systems (records of such inspections to be retained in the fire register)

 The provision of assistance to the fire authorities namely Marie Hammond who will work directly with the fire authorities in the event of an emergency.

 The maintenance of good housekeeping practice to ensure the removal of all combustible rubbish

 The testing and maintenance of electrical installations, prohibition of portable heating appliances

 A fire safety register will be maintained by the person with responsibility for safety – the Safety Officer/manager 

 

Note:

Portable fire extinguishers will be provided to give adequate cover to all areas of the premises.  The basic scale of provision of extinguishers where these are the only primary first aid means of fire defence is one unit for every 250m2 or part thereof and that on each storey there should be at least two extinguishers.

 

4.11ACTION IN THE EVENT OF A FIRE

 

 Clear everyone from the immediate vicinity of the fire except those actually authorised to engage in fire fighting

 Raise the alarm/break glass unit

 Alert all other staff/personnel in the local area of the fire.  The person who discovers the fire contacts the Fire Brigade, giving them the address clearly and any other directions necessary.  

 If there is no danger by doing so and you have received the necessary training and P.P.E., try to put out the fire with the apparatus provided, but note that equipment will only be effective on a small fire

 Once the fire alarm sounds the building should be evacuated in an orderly manner to the designated assembly point, if safe to do so.

 

4.11.1  ACTION WHEN THE FIRE ALARM SOUNDS

In the event of a life-threatening emergency, dial:

112

Provide the operator with the following information:

 Nature of emergency;

 Exact location (address, floor, etc.);

 Your full name

 Telephone number

If safe to do so, do not hang up as additional information may be needed.  

 Employees (and all persons) should not delay their departure to collect personal belongings and should assemble at the designated assembly points – which are located ******************.

 Fire Warden will make sure that the premises are cleared of all persons. Close all doors, especially fire doors, to ensure that no unauthorised person enters the building and delay the spread of fire.

 Check all doors for heat and do not open if hot

 Assemble at the designated assembly points and registers are checked to ensure all are accounted for.

 Fire Warden {manager} will bring the fire register to a safe place

 

Note:

In so far as possible the everyday access and egress routes for a building should be used – even in emergencies where possible and safe to do so as these are the routes which people are familiar with.  Also no person should obstruct a means of escape.  Fire exit route and doors must never be obstructed.

 

4.12 FIRE DRILL

 

A fire drill must be undertaken at least twice per year and recorded in the fire register. As St Mary’s RFC.  day in part occurs during hours of darkness, then one Fire drill should take place during darkness conditions.

 

4.13 EMERGENCY LIGHTING

 

Section 8 Part 2 of the 2005 Safety, Health and Welfare at Work Act requires an employee to provide a safe means of “access and egress” from the place of work.  Every part of the building shall be provided with adequate means of emergency lighting to facilitate the means of escape from the building during any interruption of the general lighting system, to indicate clearly a route to a protected doorway and to allow safe movement to the exits from the building.

All emergency exits shall be illuminated by an exit sign above the protected doorway leading from the escape route.

4.14 GAS

The principle hazards associated with GAS are:

(a) Fire and explosion

(b) Carbon monoxide poisoning from gas which is not burned properly

Carbon monoxide is odourless and tasteless and therefore hard to detect.  It is highly poisonous and breathing it can easily cause fatalities.

 

4.14.1   ACTION IN THE EVENT OF A GAS LEAK

If you smell GAS:

 Do not use any naked lights

 Do not operate any electrical switches (switches produce sparks which could ignite escaping gas)

 If safe to do so – try and turn off the source of the leak

 Open all doors and windows to get rid of the gas and leave them open until the leak has been corrected and build up of gas has dispersed

 Report the leak immediately to the manager who will notify Bord Gais

 If necessary evacuate the building

 

4.14.2   EMERGENCY CONTACT NUMBERS

 

Fire Brigade 999 or 112

Ambulance 999 or 112

Terenure Gardaí 01 666 6400 or 112

Tallaght Hospital 01 414 2925

Bord Gais 24 Hour Emergencies 1850 20 50 50

E.S.B. 1850 372 999

Health & Safety Authority (HSA) 1890 289 389

 

 

 

 

 

PART 5 RISK MANAGEMENT

 

5.1 WHAT IS A HAZARD?

 

A hazard in health and safety law is essentially the potential for anything to cause harm.  The primary focus of this definition is on people (and rightly so) however, property, equipment and other assets are also important. A hazard is best described as an accident waiting to happen.

 

5.2 WHAT IS A RISK?

 

A risk is the likelihood, great or small that someone will be harmed by the hazard, together with the severity of harm suffered.

 

This definition requires further clarity: - what is implied by likelihood and severity.

 

E.g.: Likelihood – water is a hazard (drowning) – but risk can only be evaluated when we know how close people are to the water, weather conditions, equipment being used and the persons ability to swim etc.

 

E.g.: Severity – a fall from a height or a fall on a level surface are very different.  Risk should also consider the number of people exposed to the hazard.

 

5.3 WHAT IS HARM?

 

Is usually defined as injury, ranging from minor (cuts and bruises) to severe (requiring hospital treatment). Also included is physical or mental ill health and death.

Again the individual gets priority but other harm that may occur includes:

 Damage to property, machinery or equipment

 Disruption to work including loss of production

 Financial loss due to loss of good will of customers

5.4 HAZARDS IDENTIFIED IN St Mary’s RFC.

 

Generally, hazards fall into one of four categories, Chemical, Physical, Biological, Ergonomic and Psychosocial.

 

The following is a list of the hazards to be found in St Mary’s RFC.

 

CHEMICAL PHYSICAL&  TRAUMATIC BIOLOGICAL ERGONOMIC & PSYCHOSOCIAL

Cleaning agents

Gas

Fire

Special effects/dry ice, fireworks etc Vibration

Noise

Ionising Radiation

Non ionising radiation (reflective light or glare)

Housekeeping

Electricity

Breakages/glass

Maintenance/contractors

Sharing facilities

Work Equipment

People/visitors/players/

Special needs people

Traffic

Illumination

Pitch surface

Scrum Machine

Goal posts

Railings

Boots and studs

Gym

Score board Dust

Hep B Bullying

Stress

Room Design/

Occupancy

Manual Handling

Slip and Trips

Cellars

Beer Gardens/

terraces

Falls from height

Trespass

Coaching

 

 

 

See Appendix for Risk Assessments of the above hazards.

 

 

 

5.5 RISK ASSESSMENT

 

This is a careful examination of what, in your workplace could cause harm to people so that you can weigh up whether you have taken enough precautions or should do more to prevent harm.  In carrying out a risk assessment the opinion of employees should be actively sought.

 

Risk Assessment involves the following:

 

 Look for hazards – walkabouts, talk with operatives

 Decide who may be harmed and how (staff, visitors, contractors, cleaners)

 Evaluate the risks and consider existing controls (are they doing the job, are they adequate, are they meeting statutory requirements etc).

 Record your findings

 Carry out a review of assessments frequently and whenever circumstances change, e.g.

 

 New work processes

 New equipment

 Change in staff numbers etc.

 

5.6 RISK MANAGEMENT

 

 To protect all connected with the business of St Mary’s RFC– visitors, employees, contractors etc risk needs to be managed.  Schedule 3 of the 2005 Act gives effect to the management of risk through the general principle of prevention which will underpin the approach adopted  by St Mary’s RFC as follows:

 The avoidance of risk – where possible by eliminating or substitution.  

 Assessing unavoidable risks from a safety view point and what can be done to reduce the level of risk.  

 The combating of risks at source – quite often the most effective method of control.  

 The adaptation of work to the individual building in job rotation and rest periods can reduce fatigue and stress levels greatly.

 The adaptation of work to technical progress keeping up with technical advances – better and quieter equipment is coming on to the market all the time.  

 Replacement of dangerous articles, substances or systems of work by less dangerous.  

 The giving of priority to collective protective measures over individual protective measures.  For example:-

 

 Install a dust extraction system instead of issuing employees with respiratory protection.

 Address a noise source instead of supplying ear defenders to employees.

 

 The development of an adequate prevention policy in relation to welfare at work.

 All activities in the place of work must be looked at and all hazards associated with these activities recorded and assessed their appropriate controls must be implemented.

 Supplying appropriate training and instruction to employees.  Here the services of a competent person may be required to provide the necessary training.

 

5.7 HAZARD IDENTIFICATION AND RISK ASSESSMENT

 

The management of St Mary’s RFC.  recognise that its activities and premises may present a health and safety risk and shall therefore identify the areas where control measures are required.  The safety management programme of St Mary’s RFC. is an active and live system which will be continually under review and changes and improvements will be implemented on an on-going basis as needs arise.

 

Hazards will be identified, risk assessments made and categorised into high, medium, low or negligible.

 

5.8 RISK ASSESSMENT METHODOLOGY

 

In preparing the assessment on “risk level factor”, the following system has been used.  This numerical representation is based on the following empirical formula.

Risk = likelihood (LO) X severity (S.V.)

 

5.8.1 SEVERITY SCALE

 

S E V E R I T Y

 

12345

1 1 2 3 4 5

2 2 4 6 8 10

3 3 6 9 12 15

4 4 8 12 16 20

5 5 10 15 20 25

 

5.8.2 EXAMPLES OF HARM

 

SLIGHTLY HARMFUL HARMFUL VERY HARMFUL

Superficial Injuries Lacerations Amputation

Minor Cuts & Bruises Burns Major Fractures

Eye Irritation from Dust Concussion Poisoning

Nuisance & Irritation Serious Sprains Fatal Injuries

Temporary Discomfort Minor Fractures Occupational Cancer

AsthmaFatal Disease

 

5.9 RISK ASSESSMENT FACTOR

 

This is arrived at by multiplying the severity by the likelihood.  The higher the number obtained the greater the priority and risk.  Consequently, the more immediate the action to control the risk. The scale is from 1 – 5.

Risk = severity X likelihood

Therefore: Min. risk value on this scale is 1

Max. Risk value on this scale is 25

RISK BASED CONTROL PLAN

NUMERICAL 

VALUE RISK LEVEL ACTION AND TIME SCALE

 

TRIVIALNo action required, no records required

1 - 7 TOLERABLE No additional controls required, monitoring is required to ensure controls are maintained.

8 - 16 MODERATE Efforts should be made to reduce risks and the costs measured.  Risk reduction measures should be implemented within a defined time period.

17 - 20 SUBSTANTIAL No work until risk is reduced.  If work is in progress then urgent action should be taken

21- 25 INTOLERABLE Work should not be started or continued until the risk has been reduced.  If risk cannot be reduced then work has to remain prohibited.

 

5.10 HIERARCHY OF CONTROLS

 

The selection and implementation of the most appropriate method of risk or hazard control is a crucial part of the risk assessment process.  The following hierarchy should be used when deciding on control measures, starting with the first in the list and working down to the last resort, which is the provision of personal protective equipment and clothing.

 

1. Elimination:  eliminating the hazard entirely from the workplace is the best way to control it.  Examples of this would be providing a lifting device, which eliminates the need to carry out manual handling or disposing of unwanted chemicals.

2. Substitution:  if not possible to eliminate the hazard, replace it with something less hazardous, which will perform the same task in a satisfactory manner.  Examples are substituting a hazardous chemical with a less toxic one or substituting a smaller package or container to reduce the risk of manual handling injuries.

 

3. Engineering Solutions:  if the hazard cannot be eliminated or a safer substitute implemented, then reduce the chance of hazardous contact.  Examples of engineering controls are:

 

 Enclosure (enclose in a way that eliminates or controls the risk)

 Guarding/segregation of people

 Interlocks and cut-off switches; and

 Exhaust fans./Air Conditioning 

 

4. Administrative Solutions:  these are the management strategies, which can be introduced, training, job rotation, limitation of exposure time, provision of written work procedures.  For example:

 

 Safe systems of work that reduce the risk to an acceptable level

 Written procedures that are known and understood by those affected

 Adequate supervision

 Identification of training needs and provision of appropriate training; and

 Information/instruction (signs, handouts)

 

5. Personal Protective Equipment & Clothing:  personal protective equipment and clothing should always be considered as a last resort.  PPE can also be used as an interim measure to reduce exposure to a hazard.  Some examples of PPE include; masks, ear plugs, respirators, helmets, boots, safety shoes, overalls, etc.

 

The most effective way to control risk is obviously to remove it.  Elimination is by definition 100% effective.  The further you go down the (hierarchy) list the less effective the methods become.  Training for example has been estimated as being only 10% effective.

 

It is also worth bearing in mind that the amount of management and supervisory effort needed to maintain the controls is in inverse rank order.  In other words, item 5 takes more effort to maintain and item 1 requires the least effort.

LEGAL REFERENCE

 

Safety Health and Welfare at Work Act 2005

Safety Health and Welfare at Work {General Application} Regulations 2007

Fire Services Act 1981 as amended

Construction Regulations 2006

The Public Health (Tobacco) Acts, 2002 and 2004

Private Security, Services Act 2004

Organisation of Working Time Act 2004

Equal Status Acts 2000 to 2004

 

APPENDICES

Appendix A Risk Assessments

 

Hazard

Vehicles/Traffic

 Risk

Persons being struck by vehicles

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 Install a footpath for pedestrians to walk on from the road entrance to the club house. This footpath would prevent cars avoiding the existing ramps.

 Erect speed limit signage , maximum speed of 15 Km/h

 Erect caution children at play signage 

 All roadways and footpaths should be safe to walk on, potholes in road surface should be repaired and all loose, and damaged paving slabs should be replaced

  On match days erect signage to alert the public asking them to slow down and be patient etc.

Clearways for ambulance access must never be blocked by parked cars

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Steps illumination

Risk

Slips, trips, falls, 

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 Improve the illumination of the steps

 Install timers on step illumination

 All steps should be kept free from obstruction/ice formation

 All stairways must be adequately illuminated and maintained in a good condition so as to be safe and without risk to safety and health. Stairways, Steps and handholds must be of sound construction and free from defects, employees must report any defects.

 

Photograph required

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Unauthorised access, antisocial behaviour, vandalism

Risk

Injury to persons, damage to property, degrading the good name of the club

Risk Assessment High

 

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

Install security gates Lockable gates with a swipe card to allow members access to the building, to the grounds and the gym.{perhaps restrict the times that the gym can be used, should the gym have SUPERVISION

Repair work needs to be carried out on the boundary wall to restrict access,and reduce incidents of anti-social behaviour

 Install security lighting

 Management will ensure that all control measures are fully implemented and adhered to. 

Clean up all areas to discourage anti-social behaviour

Lock all gates and doors

Only authorised members {in good standing} to be allowed access

Supply security codes to gardi and emergency services

When anti-social behaviour is taking place on the grounds/premises the gardi should be called

 

All railings must be repaired immediately to a professional standard

All pathways must be repaired and maintained in good order and not allowed to become a trip hazard PHOTO

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

  Management will ensure that all control measures are fully implemented and adhered to

 

  Management will ensure that all control measures are fully implemented and adhered to

 

Hazard

Moving equipment, faulty/damaged equipment, untrained operators, badly stacked materials/equipment, bad filing practises, misuse of chemicals

Risk

Back strain, electrocution, burns, entanglement, fire, cuts

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer David Mowlds

 

Control Measures –

 Equipment should only be moved when the manual handling control measures are being adhered to (see risk assessment No.8)

 Machines should be well positioned in well ventilated areas away from doorways

 Only staff that has being trained in their proper and safe use are to use office equipment

 Office staff must not attempt to carry out repairs to equipment other than fixing minor difficulties such as unblocking paper and the replacement of toner if competent to do so and in compliance with the manufacturers manual. Any faults in equipment are to be reported immediately to management

 Photocopiers are provided with light covers to avoid exposure to high intensity light. Staff should ensure that covers are in place when copies are been made.

 Labels and instructions for use should be followed at all times when using any chemical

The following precautions should be taken with filing cabinets –

 Store heavier items in the bottom drawer

 Start with the bottom drawer when setting up files or after moving cabinet

 Never open more than one drawer at a time

 Use drawer handles when opening cabinets

 Always close file drawers after use

 Always exercise good manual handling techniques.

The following precautions should be taken with photocopiers –

 Office copying machines must be installed in a well ventilated area to facilitate safe removal of any dust, gases or vapours; 

 Enclosed rooms containing high volume copiers must be equipped with mechanical ventilation;

 Adequate space around copiers should be allowed for good ventilation and easy maintenance;

 The copier should be located away from work desks to reduce noise to nearby workers and to ensure adequate ventilation

 Equipment should be regularly maintained;

 The working surface of the copier should be at a comfortable height for all operators;

 Where necessary a collating table at a comfortable height should be provided; and

 Employees must not be required to undertake photocopying and collating continuously for long periods.

The following precautions should be taken with shredders –

Before using a paper shredder, employees should:

 Thoroughly review and understand information pro¬vided in the paper shredder operator’s manual noting the description of safety procedures;

 Inspect the paper shredder for damages or disrepair and the electrical cord and plug for defects;

 Notify a supervisor and remove the shredder from service by attaching a lockout tag that states, “Do Not Use” if the paper shredder fails the pre-use inspection.

    Operating Precautions

 Locate the paper shredder and power cord outside of foot traffic areas.

 Locate the paper shredded at least 4 inches from walls or furniture to allow air to freely flow through ventila¬tion slots. 

 Always be alert and focus on the shredding task when using a paper shredder.

 Keep jewellery, long hair, neckties, lanyards, etc. away from the paper shredder feed opening.

 Never put fingers or objects other than paper (i.e.: paper clips or staples) into the shredder feed opening.

 Feed paper smoothly into the shredder. Never force paper into a shredder.

 If the shredder motor overheats, turn the shredder off and allow the motor to cool for at least 15 minutes before using again.

 Always disconnect the power source before removing and emptying the waste container or when cleaning the shredder.

 Do not use aerosol cleaners to clean paper shredders. Only use manufacturer’s recommended products.

 

Photo of office required

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Poor ergonomic design, inappropriate short cuts taken by staff.

Risk

Muscle strain and stress

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/02/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 All workstations are to be designed to provide a suitable ergonomic layout for the work activity in question. To aid this task all employees should report to the safety officer, any difficulties they are having with their workstations.

 Consideration will be given to the design and layout of work areas, work activities, the workstation and the individual worker

 Staff must not alter the ergonomic design of workstations without the consent from the safety officer.

 Staff suffering discomfort as a result of the layout of their workstation etc must inform the safety officer

 Ensure that the PC and VDU are placed in the correct position and correct distance away from the operator

 Provide a full ergonomic assessment of the work area through individual 1:1 assessments as required

 Provide additional ergonomic equipment as required to alleviate and remove any ergonomic related issues felt by employees

photo

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Poor ergonomic design, lighting, adjustment and glare

Risk

Back strain, upper limb and neck pain and discomfort, eye fatigue

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 The area in front of the keyboard must be sufficient to provide support for the hands of the operator

 Document holders are to be used to minimise frequent head and eye movement

 If required foot rests are to be provided

 All operators will be provided with adjustable height and back support chairs. 

 All staff will be trained in the correct operation of all provided ergonomic equipment.

 Desks and screens are to be arranged where possible so that any bright lights are not reflected in the screen

 Blinds will be provided to cut out all unwanted light

 Operators are encouraged to take rest breaks from working with VDU’s and change their work activity for at least 5 minutes every hour

 Provide the option of mid vision eye tests for all employees as per legislation and corrective glasses as required.

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

slippery floors,{Tiles on viewing area} poor housekeeping, change of floor surfaces,  inappropriate footwear worn by staff, low/unseen objects, obstructions blocking view, poor systems of work, uneven or changes in floor levels

Risk

Slips, trips, falls, cuts, bruises, head injuries

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures – 

Control Measures –

Apply a surface treatment to the tiles in this area. Consider re-tiling this area with no slip tiles suitable for wet conditions.

Prevent members bringing glasses and bottles on to the viewing area.

Erect signage to remind members not to bring drinks on to the viewing area

 

 Make hazard inspections part of your daily routine

 Modify practises that cause spills and train staff to clean spills immediately

 Use “Slippery Floors” signs when spills are being cleaned or the floor is wet

 Ensure staff wear appropriate footwear – e.g. low heel with good tread.

 Improve storage and housekeeping e.g. walkways are un-suitable storage areas

 Avoid leaving objects where people can trip over. All cleaning equipment must be properly stored away after use

  

 

 Ensure cabling is not in walkways

 

 Minimise changes in floor levels, if a level is to change, use a ramp rather than steps and provide handrails

 Avoid sudden changes in floor surface texture, where such changes do occur, ensure good lighting and visual clues are provided

 Provide adequate lighting, signage and sufficient storage systems

 Alter work practises – e.g. use an appropriate trolley or other aid to carry large amounts of stationary that may obscure vision, keep frequently needed stock at an easily accessible height

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Materials stacked unsafely, equipment left lying around, welfare facilities left unclean and untidy

Risk

Musculoskeletal Injuries

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 All areas must be kept clean and tidy. All workers are responsible for keeping the work area tidy. Do not wait for trip hazards to accumulate – clean as you go 

 Equipment is not to be left lying around where they might cause an obstruction or fall

 Food waste is to be disposed of in the bins provided

 Waste materials is to be disposed off immediately

 Supplies and equipment are only to be stored in an area where they will not cause an obstruction and in a manner that will them safe and secure.

 Do not dispose of fats/oils in sinks

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Incorrect lifting techniques, physical lifting of loads where mechanical lifting could be used, difficult loads, inadequate work clothing, inexperienced personnel, personnel unsuited to the task. Cold room,stock handling

Risk

Musculoskeletal Injuries

Risk Assessment High

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 

All staff will undertake manual handling training {grounds man, bar staff, office staff etc}

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Damaged electric cables, damaged plugs, damaged or incorrect use of equipment

Risk

Electrocution causing death or injury, burns, fire, explosion, trips and falls from loose cables

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 Never turn on, touch or get close to any electrical wiring or installation that is obviously or possibly damaged. If unsure of the state of electrical wiring or installations ask management. 

 

Do’s and Don’ts

 

 Do plug power equipment into wall receptacles with power switches in the OFF position

 Do unplug electrical equipment by grasping the plug and pulling. Do not pull or jerk the cord to unplug the equipment

 Do check the receptacle for missing or damaged parts

 Do not plug equipment into defective receptacles

 Do check for frayed, cracked, or exposed wiring on equipment cords 

 Do check for defective plug clamps at locations where the power cord enters the equipment or the attachment plug

 Employees should know the location of the Electrical Circuit Breaker panels that control the equipment and lighting in their respective areas. Circuits and equipment disconnections must be identified

 Do not plug or unplug electrical appliances with wet hands or while standing on a wet surface

 Do not drape power cords over hot pipes, radiators or sharp objects

 Do not use any appliances, which are damaged or have faulty plugs or leads. Immediately report such faults to management 

 Do not use excessive amounts of water when cleaning around or close to electrical appliances. 

 Do not allow electrical equipment to get wet

 All electrical equipment (cables, appliances etc) must be checked for defects before use. Care should be taken that equipment is not located where it could become damaged or cause a trip hazard

 Silver paper, wire, nails etc must never substitute fuses. If a fuse is blown the reason must be discovered and fixed

 If a person gets an electric shock do not touch them if they are still in contact with the electrical equipment. Turn off the power supply first. 

 Transformer at entrance {a policy needs to be drawn up}

o To deal with emergencies

o Servicesing

o Maintenance

o Who should know about transformer eg ESB,Fire Brigade etc

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

No designated assembly area. No emergency evacuation training. All emergency exits must open outwards.  Poor housekeeping, improper storage of flammable items, damaged electrical leads etc, damaged plugs, electrical short circuits

Risk

Burns causing death or injury, explosion, smoke inhalation causing suffocation

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 Carry out emergency evacuation training

 Designate appropriate assembly points

 All staff should receive fire safety awareness training

 Appoint and train fire marshals

 

 All equipment including power cables is to be checked prior to use and is only to be used if they are in safe condition. Do not use frayed cords or plugs or defective equipment

 Do not store flammable items near heat producing equipment or open flames.

 Never throw water on a grease or fuel fire; this will make the fire worst. Extinguish fuel/grease fires by using a suitable fire extinguisher/blanket (which has been provided by a professional fire service provider).

 Fire warden will be appointed to ensure that everyone evacuates the building when a fire alarm is activated

 A suitable number of fire extinguishers must be readily available and must be located at an exit point. Employees will be trained in their use. 

 A fire safety evacuation plan will be developed and implemented. The plan will be in writing and will be posted around the premises. The name and phone numbers of all personnel responsible for managing the fire evacuation plan will be documented. Understand the fire safety procedures in, including how to call for help, and follow them in a fire or other emergency.

 Management will ensure that the evacuation plans aligns with other portions of the building that are occupied.

 Remove the Fire register to a safe place in the event of fire.

 Follow lock down procedure i.e., switch off all plugs, VDU etc, and leave no units on standby such as mobile telephone chargers.

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Working to unreasonable deadlines, abusive behaviour by clients or management, unfavourable working conditions, lack of communication between management and employees

Risk

Ill health, absenteeism, high staff turnover

Risk Assessment Low

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer Bernadette Hughes

 

Control Measures –

 Management will ensure that workloads are evenly balanced and reasonable

 Management will not act in an abusive manner towards employees and where necessary clients will be asked to do likewise. Employees will be given realistic deadlines and will be kept informed of any changes in good time

 Employees must bring to the attention of management any working conditions that they find stressful. Management will alter or change these where it is reasonable and practical to do so.

 Management will encourage a healthy work life balance.

 Management will ensure good communication between employees and employers.

 

Management will ensure that all control measures are fully implemented and adhered to. 

See also the company stress policy – Part 3.14

 

Hazard

Poor hygiene, incorrect storage of food, wet floors, sharp objects, hot surfaces

Risk

Food poisoning, slips, cuts, fire, burns, electrical shock

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer David Mowlds

 

 Ensure all steps of HACCP. Are implemented when working with food {Hazard,Analysis,Critical,Control,Points}

 All persons who work with food to have a minimum level 3 HACCP certification

 

 Control Measures –Practice good hygiene, Keep food at the right temperature. Always look at the label on the packaging.

 Good housekeeping is essential. Do not leave knives or other sharp objects in the sink

 Follow the control measures for electricity as outlined in this document (See Electricity)

 Welfare facilities are not to be abused. They must be left as clean and as tidy as possible. Food waste will be disposed of in the bins provided

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Hot food, damaged oven/seals, improper use

Risk

Burns and exposure to radiation

Risk Assessment Low

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 Make sure the microwave is located at approximately waist level and within easy reach, to provide for ease in the lifting of hot foods

 Follow manufacturers’ instructions for operating microwave ovens

 Cover foods cooked n microwaves to avoid splattering

 Use caution when opening tightly covered containers. Open containers away from your face because they may be under pressure and could be extremely hot

 Use appropriate personnel protective equipment such as hot pads when removing foods from the microwave

 Make sure door seals are in good order and free from food or grease build up

 Do not use a microwave if it has a door that is damaged or doesn’t lock properly. Damaged ovens may emit harmful radiation

 Keep the interior of the microwave clean to avoid splattering and popping

 If you notice any sparking inside the microwave, immediately turn off the microwave, unplug it, report to a supervisor and do not use it

 Be advised that microwaves may interfere with the workings of pacemakers

 Be aware that food cooked in the microwave can remain hot long after the microwave turns off

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Badly installed shelving, badly stacked materials/equipment

Risk

Leptospirosis (Weil’s disease) falling objects, slips, trips and falls, obstruction to access and egress

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer David Mowlds

 

Control Measures –

 Debris to be kept cleared from work surfaces, passages and stairs

Storage areas to be kept free of dangerous depressions, obstructions and debris

 All walking and working surfaces are to be kept reasonably dry and free from grease or oil and damp

 Spills of oils, grease and other liquids are to be removed at once, or covered with sand or other absorbent material until cleaned up

 Sufficient waste or trash containers are provided and are to be emptied when appropriate

 Burned out lights are to be reported and replaced

 Housekeeping must occur constantly on the job. 

 Damp environments encourage rodents. Rats urine may cause Weils disease   

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Badly installed shelving, badly stacked materials, overloading, lifting heavy objects

Risk

Falling objects, slips, trips and falls, obstruction to access and egress, back injuries

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer David Mowlds

 

Control Measures –

 This area requires a complete re-furbish

 A competent person must install the shelving

 Stock is only to be placed on surfaces that will hold its weight

 Flammable material is always to be stored in closed containers

 Items stored on shelving must be placed in such a manner that they will remain stable. Heavier items should not be placed on upper shelves. Shelves must never be overloaded with any items or goods, as they may be likely to collapse or fail. The storage on the shelving of goods and materials must be ergonomically organised, in such a manner, so as to avoid repetitive strain injury from stooping or bending

 Manual handling controls measures must be adhered to when stacking shelves (see manual handling risk assessment)

 Safe and free access to shelving must be provided and maintained at all times

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Different physical/biological/chemical agents e.g. lifting/carrying loads, standing or sitting for long periods of time, exposure to infectious diseases or other biological agents, work related stress, workstations and posture, long working hours, ionising radiation, excessively noisy workplaces

Risk

Manual handling injuries, damage to the foetus, miscarriage, infections, increased blood pressure and tiredness

Risk Assessment Low

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer  David Mowlds

 

Control Measures –

 Employees must inform management that they are pregnant, have recently given birth or are breastfeeding and provide an appropriate medical certificate

 In addition to assessing risks in the workplace under normal conditions, management will take action to ensure that she is not exposed to anything that will damage either her health or that of the developing child.(see individual risk assessment-Appendix F)

 Where necessary management will adjust the employees working conditions (where these have been found to present a risk to the employee or the child) the employee will be given safety and health leave

 Health and safety leave will end either if the risk is no longer an issue, suitable alternative work becomes available or maternity leave commences

 Provide all necessary welfare facilities.

 

Hazard

Robbery, Assault,

Risk

Death, assault, physiological abuse, stress, cuts, bruises

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer David Mowlds

 

Control Measures –

 There should always be at least two persons present during Open up/ Lock up of the premises.  One of whom should be a member of the key holding contract security company

 Check the outside of the premises for any obvious sign of break-in or suspicious persons or vehicles prior to opening

 Wait for the arrival of the key holding company prior to lock up

 Once on site secure all internal doors and widows and alarm the premises 

 Check the perimeter of the building and be alert for any suspicious person(s) or vehicles in the area.

 

Management will ensure that all control measures are fully implemented and adhered to. 

 

Hazard

Difficult/irate/abusive customers, 

Risk

Physical abuse, physiological abuse, stress, vulnerability, demaeaning/degrading/intimidatin/offensive/abusive expressions, unwelcome sexual attention, bullying, stalking

 

Risk Assessment Medium

 

Date Assessed – 14/01/2009 Review Date -14/01/2010

Persons Responsible - Safety Officer David Mowlds

 

Control Measures –

 Ask questions to help you understand what the customers’ concerns are

 If you are an employee and you are unable to address the customer’s complaint adequately, encourage the customer to speak with your manager or someone else who has the authority to make decisions or changes

 Focus on being respectful and courteous. Try to remain calm, and try to calm the customer

 Avoid focusing on who is right and who is wrong. Focus instead on determining what will satisfy the customer and on finding ways to help the customer save face 

 Stick to facts, not opinions or judgments. Ignore results. Keep bringing the discussion back to the real issue

 Listen carefully, and try to put yourself in the customers shoes

 If the customer is disruptive and noisy, and if it is safe to do so, move to a quieter location, with the help of a co-worker

 If you cannot calm the customer, ask for help.

 

No form of abuse is acceptable. If you are faced with abusive conduct, follow these guidelines –

 Tell the customer to stop. Do this right away before the unwanted behaviour becomes a pattern.

 Tell the customer why the behaviour is unacceptable. If the customer persists, ask him/her to leave

 Report the incident to your manager or person who normally deals with this sort of complaint

 If you believe you are being followed call the Gardaí

 

 

 

RAppendix B Accident Report Forms IR1 & IR3 and Near Miss Reporting Forms (can be recorded on-line)

INSTRUCTIONS

 

Where a dangerous occurrence of the kind named below, which is not reportable by reason of death of injury, occurs an employer/self employed person must, as soon as practicable, send a written report in the form overleaf to the Health and Safety Authority.

 

1. The collapse, overturning, or failure of any load-bearing part of:

(a) any lift, hoist, crane, derrick or mobile powered access platform:

(b) any excavator; or

(c) any pile-driving frame or rig having an overall height, when operating, of more than seven metres.

 

2. The explosion, collapse or bursting of any closed vessel, including a boiler or boiler tube, in which the internal pressure was above or below atmospheric pressure.

 

3. Electrical short circuit or overload attended by fire or explosion which results in the stoppage of the plant involved for more than 24 hours.

 

4. An explosion or fire occurring in any plant or place which resulted in the stoppage of that plant or suspension of normal work in that place for more than 24 hours, where such explosion or fire was due to the ignition of process materials, their by-products (including waste) or finished products.

 

5. The sudden uncontrolled release of one tonne or more of highly flammable liquid, liquified flammable gas, flammable gas or flammable liquid above its boiling point from any system plant or pipe-line.

 

6. The collapse or partial collapse of any scaffold more than five metres high which results in a substantial part of the scaffold falling or overturning, including, where the scaffold is slung or suspended, a collapse or part collapse of the suspension arrangements (including an outrigger) which causes a working platform or cradle to fall more than five metres.

 

7. Any unintended collapse or partial collapse of:-

(a) any building or structure under construction, reconstruction alteration or demolition, or of any false-work, involving a tall of more than five tonnes of material: 

or

(b) any floor or wall of any building being used as a place of work, not being a building under construction, reconstruction, alteration or demolition.

 

8. The uncontrolled or accidental release or the escape of any substance or pathogen from any apparatus, equipment, pipe work, pipe-line, process plant, storage vessel, tank, in-works conveyance tanker, land-fill site, or exploratory land-drilling site, which, having regard to the nature of the substance or pathogen and the extent and location of the release or escape, might have been liable to cause serious injury to any person.

9. Any unintentional ignition or explosion of explosives.

10. The failure of any container or of any load-bearing part thereof while it is being raised, lowered or suspended.

 

11. Either of the following incidents in relation to a pipe-line:-

(a) the bursting, explosion or collapse of a pile-line or any part thereof:

(b) the unintentional ignition of anything in a pipe-line, or of anything which immediately before if was ignited was in a pipeline.

 

12. (1) Any incident in which a container, tank, tank vehicle, tank semi-trailer, tank trailer or tank-container being used for conveying a dangerous substance by road:

(i) overturns: or

(ii) suffers damage to the package or tank in which the dangerous substance is being conveyed.

 

(2) Any incident involving a vehicle carrying a dangerous substance by road, where there is-

(a) an uncontrolled release or escape from any package or container of the dangerous substance or dangerous preparation being conveyed; 

or

(b) a fire which involves the dangerous substance or dangerous preparation being conveyed.

 

13 Any incident where breathing apparatus while being used to enable the wearer to breathe independently of the surrounding environment malfunctions in such a way as to be likely either to deprive the wearer of oxygen or, in the case of use in a contaminated atmosphere, to expose the wearer to the contaminant to the extent in either case of posing a danger to his health, but excluding such apparatus while it is being used in a mine or is being maintained or tested.

 

14 Any incident in which plant or equipment either comes into contact with an overhead electric line in which the voltage exceeds 200 volts, or causes an electrical discharge from such electric line by coming into close proximity to it, unless in either case the incident was intentional.

 

15. Any accidental collision between a locomotive or a train and any other vehicle at a factory or at dock premises.

 

16. The bursting of a revolving vessel, wheel, grindstone, or grinding wheel moved by mechanical power.

 

INQUIRIES CONCERNING THIS FORM CAN BE MADE TO THE HEALTH AND SAFETY AUTHORITY (TEL (01) 6147000) FROM WHICH DETAILED GUIDELINES ARE AVAILABLE.

 

 

 

 

Appendix C Report Card for H&S Concerns 

 

 

 

REPORT CARD

 

 

 

Employee: _________________________________________________

 

 

Date: _________________________________________________

 

 

Reporting of: _________________________________________________

 

 

_________________________________________________

 

 

_________________________________________________

 

 

_________________________________________________

 

 

_________________________________________________

 

 

_________________________________________________

 

 

_________________________________________________

 

 

_________________________________________________

 

 

_________________________________________________

 

 

Location: _________________________________________________

 

 

_________________________________________________

 

 

Reported to: _________________________________________________

 

 

 

______________________________ ____________________

SIGNATURE DATE

 

 

 

 

Appendix D Signing off form on Safety Statement

 

DECLARATION OF SIGHT

 

SATETY STATEMENT

 

 

We, the undersigned, have read and understand the content of this Statement and are aware of our responsibilities both for our own safety and that of our fellow workers.

 

EMPLOYEES NAME

(BLOCK CAPITALS) EMPLOYEES SIGNATURE DATE

 

Appendix E Training Record

 

CENTRAL TRAINING RECORD

 

__________________________________________________________________

 

 

TRAINING SUBJECT:

 

_________________________________________________________

 

DATE NAME OF EMPLOYEE INSTRUCTOR EMPLOYEES SIGNATURE

Appendix F Pregnant Employees Assessment Form

Appendix G Receipt of Personal Protective Equipment Form 

Date Employee’s Name and Company P.P.E. Issued Employee’s Signature

e.g Dish wash gloves, hi-visibility vest (Fire/First Aid)

 

Appendix H Contents of First Aid Box & First Aid Treatment Log

FIRST AID BOX (The following contents are required as per Safety, Health and Welfare at Work (General Application Regulations 2007)

Appendix H (Cont) Reporting card for First Aid Treatment

The reporting card for first aid treatment must include the following sections:

 Date

 Time

 Location

 First Aiders Name

 Diagnosis

 History

 Treatment  Received

 Disposal

 Patient Details

 

Appendix I Financial Report on Health & Safety

 

The Board of Management of St Mary’s College Rugby Football Club intend to commit a high standard of resources and preventative measures in the provision of a safe place of work for all of their employees and all others affected by their work.

 

Under Section 158 of the Companies Act 1963 the Board will draw a Directors report which will examine the extent to which this Safety Statement was put into effect, and they will document on an annual basis:

 

 The level of resources they have committed to the provision of safe working conditions.

 Any special preventative measures they have taken.

 Any information on occupational accidents or ill health among their staff.

 

All Board reports should be included in the Company Accounts and attached to the Safety Statement.0