St. Marys RFC - Club Rules

as approved by the Membership of the Club at a Special General Meeting on 21 June 2012
 
THE CLUB

1 The Club shall be called St Mary’s College Rugby Football Club (hereinafter called “the Club”) and shall be affiliated to the Leinster Branch of the Irish Rugby Football Union.

2 The main objects of the Club are the playing and furtherance of the game of Rugby Football. All other athletic or amateur games or sports, whether indoors or outdoors, lawfully permitted by the Executive Committee (herein after called the Committee) of the Club in or on the club’s property shall be incidental or ancillary activities, subordinate in all respects to rugby football and its best interest in the Club.

3 The registered address of the Club shall be Templeville Road, Templeogue, Dublin 6W.

4 The colours of the Club shall be royal blue jersey with white collar and with white five pointed star worn on the left breast, white shorts and royal blue stockings. Members are required to play in a complete Club uniform. No other colours shall be worn when representing the Club unless approved in advance by the Committee who will also approve in advance the incorporation of any branding or logo on any part of the Club uniform.

5 The Club shall be affiliated to the St Mary’s College (C.S.Sp) Union and the Committee of the Club shall appoint annually a member of the Club as their representative on the Committee of the said Union and, subject to the approval of the Committee of the said Union, such representative shall hold office on the Union Committee until the first Committee meeting of the Club held after the Annual General Meeting of the Club. Such representative shall be eligible for re-appointment.

MEMBERSHIP

6 (1) The membership of the Club shall consist of members in the following classes: ordinary, life, honorary life, honorary, clubhouse, student, schoolboy and schoolgirl.
   (2) The various classes of members shall be defined as follows:

a) An ordinary member of the Club is a person elected by the Committee in accordance with Rule 7 with liability to pay the annual subscription and shall enjoy the rights and privileges of an ordinary member of the Club.

b) A life member of the Club is an ordinary member who, with the permission of the Committee, may be allowed to compound by one payment, to be determined by the Committee, for all further subscriptions.

c) An honorary life member of the Club is a person who has been elected by the Committee in accordance with Rule 8 on the grounds of exceptional service to the Club or of special distinction in the game of Rugby Football.
 
Honorary life members shall enjoy the rights and privileges of ordinary membership.

d) An honorary member of the Club is:

i) a person who has been elected by the Committee in accordance with Rule 7 for a period of not more than twelve months and whose election is in the best interest of the Club. Such a person shall enjoy the rights and privileges of ordinary membership.

ii) a person who is a member or official of a visiting club playing on the Club’s grounds or the referee or a touch judge of any match on the Club grounds. Such honorary membership shall apply only for the day of the match and shall not carry any voting rights.

iii) a person who is a member of the Holy Ghost Order of the Community of St Mary’s College (C.S.Sp.) Rathmines or of Templeogue College (C.S.Sp.). Such person shall enjoy the rights and privileges of an ordinary member.

e) a clubhouse member of the Club is a person who has been elected by the Committee in accordance with Rule 7 solely for the purpose of availing of the social facilities of the Club.  A clubhouse member shall not be privileged to  be notified about General Meetings, to vote on any question or to represent the Club as a player or officer or to be a member of the Committee.

f) a student member of the Club is a person who has reached the age of 18, is in full time third level education and who has been elected by the Committee in accordance with Rule 7.  Such person shall enjoy the rights and privileges of an ordinary member.

g) a schoolboy or schoolgirl member of the Club is a schoolboy or schoolgirl under the age of 18 years who has been elected by the Committee. Such schoolboy or schoolgirl members shall not be entitled to attend General Meetings or to vote on any question.

(3) All classes of member shall be elected in such numbers as the Committee may determine from time to time.

7 All persons proposed for ordinary, clubhouse, student , schoolboy or schoolgirl membership shall be proposed by an ordinary, honorary life, life, honorary member or student member and seconded by an ordinary, honorary life, life, honorary member or student member and balloted for by the Committee, a minority of one in four to exclude.

8 No person shall be elected as an honorary life member or an honorary member unless by unanimous vote of the members of the Committee present at a meeting for which at least seven clear days notice has been given of the intention to propose such member for election.


9 Waiver of legal rights: pursuant to the provisions of section 34(1)(b) of the Civil Liability Act, 1961, members waive their legal entitlement to claim against a fellow member, officer or Committee member, compensation for personal injury, loss or damage, however caused.

10 Data protection: pursuant to the provisions of the Data Protection Acts 1988-2003, members consent to the Club obtaining, recording, holding and retaining their personal data (including sensitive personal data) solely for Club purposes, either on its computer or manual filling systems, and consent to the use of all such data, including disclosure to third parties, for the proper and effective management of the Club.

11 All members of the Club shall be bound by the Rules of the Club and any bye-laws, regulations or decisions made from time to time by the Committee. No member shall be absolved from the effect of the Rules, bye-laws, regulations and decisions of the Club on the grounds that he was not supplied with a copy or had not notice of the same.

COMMITTEE

12 The Committee shall be composed of the following:

a) The President of the Club

b) The Vice-President of the Club.

c) The Junior Vice-President of the Club

d) The outgoing President, Honorary Secretary and Honorary Treasurer respectively for the year immediately following their final year of office.

e) The Captain of the Club.

f) The Honorary Secretary.

g) The Honorary Treasurer.

h) Six ordinary, honorary life or student members of the Club.

i) The delegate to the Leinster Branch of the Irish Rugby Football Union.

j) The representative for the time being appointed to by the St Mary’s College (C.S.Sp.) Union.

k) A representative of the trustees of the Club chosen by the Trustees.
 
13 The Committee is responsible for the general management and control and shall conduct all the affairs of the Club.

14 The Committee shall meet at least once each month during the Rugby Football season. Seven members shall form a quorum.

15 The Committee may, from time to time, make such bye-laws, regulations or decisions as may be necessary for the proper conduct of the Club and the use of the Club premises and such bye-laws, regulations or decisions shall be posted by the Honorary Secretary on the Club notice board and shall be binding on all members as soon as the same shall have been posted.

16 The Committee shall appoint a Disciplinary Sub-Committee at its first meeting of the season in accordance with Rule 19 to hear disciplinary issues where there is an alleged infringement of these Rules, regulations, bye-laws or decisions or an alleged act of misconduct detrimental to the interests of the Club and notice of which is brought to the attention of the Disciplinary Sub-Committee. The Sub-Committee shall hold office until the first meeting of the following season.

17 The Committee may fill from the membership entitled to vote at General Meetings any interim vacancy that may occur in the number of the Committee before the Annual General Meeting. Any person or persons so filling a vacancy or vacancies shall hold office pro tem or until the ensuing Annual General Meeting, as the Committee shall determine.

18 The Committee may co-opt up to two members for one year to carry out specific functions. The co-opted members shall not have voting rights.

19 The Committee shall have the power to set up Sub-Committees, determine their powers and functions and appoint thereto members of the Club and those entitled by virtue of these Rules to enjoy the privileges of ordinary members of the Club. The Officers of the Club shall be ex-offico members of all Sub-Committees save that in the selection of teams, such ex- officio members of all Sub-Committees with the exception of the Captain of the Club shall not have the right to vote. The captain of each team shall be an ex-officio member of the Sub-Committee appointed to select his team.

20 The Officers, Committee and Trustees in their carrying out of their functions as provided herein in a reasonable and honest manner shall be indemnified at all times by the Members and specifically all who were members at the time of the occurrence of an event giving rise to a claim against the Officers, Committee, Trustees or the Club. A Member being or becoming a member of the Club automatically assumes this liability to indemnify.

CLUB PRESIDENT

21 The President shall hold office until next succeeding Annual General Meeting.
 
22 The Vice-President will hold office until the next succeeding Annual General Meeting, at which time he will assume the office of President.

23 The Junior Vice-President shall be appointed annually by the outgoing Committee and shall assume office at the next Annual General Meeting. The Junior Vice-President shall hold office until the next succeeding Annual General Meeting at which time he shall assume the office of Vice-President. If the outgoing Committee in any year has not nominated a Junior Vice-President, for whatever reason, the Junior Vice-President shall be appointed by the incoming Committee, and shall assume office on appointment.

ANNUAL SUBSCRIPTIONS

24 (1)    All members of the Club (save those referred to in paragraph (2) of this Rule) shall pay to the Club the appropriate annual Club subscription which shall be fixed from time to time by the Committee.
     (2) Life, honorary life and honorary members shall be relieved of the obligation of the payment of an annual subscription.

25 Annual subscriptions are payable in advance and become due on the 1st day of August in each financial year. Any member whose subscription is not paid by the 30th day of November may be removed from the Club Register of Members by the Committee whereupon such member shall cease to be a member of the Club or if not paid by the following 30th day of April shall automatically cease to be a member of the Club and their name shall be removed from the Club Register of Members.

CLUB PROPERTY AND TRUSTEES

26 The property of the Club shall vest in trustees, who shall be ordinary, life or honorary life members of the Club. The number of trustees shall not be more than five, nor fewer than two.  The trustees shall be elected by a two thirds majority of those present and voting at the meeting of the Committee for which at least seven clear days notice has been given of the intention to propose the election of a trustee or trustees. The trustees shall hold office until death or resignation unless removed from office by a resolution of a general meeting or unless they cease to be ordinary, life or honorary life members of the Club.

27 The income and property shall be applied solely towards the promotion of the Club’s principal objects as set out in Rule 2. No portion of the Club’s income and property shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit to members of the Club. No officer shall be appointed to any office of the Club paid by salary or fees, or receive any remuneration or other benefit in money or money’s worth from the Club. However, nothing shall prevent any payment in good faith by the Club of:

a) reasonable and proper remuneration to any member of the Club (not being an Officer) for any service rendered to the Club;

b) interest at a rate not exceeding 5% per annum on money lent by Officers or other members of the Club to the Club;

c) reasonable and proper rent for premises demised and let by any member of the Club (including any Officer) to the Club;

d) reasonable and proper out-of-pocket expenses incurred by any Officer in connection with their attendance to any matter affecting the Club;

e) fees, remuneration or any other benefit in money or money’s worth to any Company of which an Officer may be a member holding not more than one hundredth part of the issued capital of such Company.

28 If upon winding up or dissolution of the Club there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, it shall not be paid to or distributed among members of the Club. Instead, such property shall be given or transferred to some other institution or institutions having main objects similar to the main objects of the Club.

29 The institution or institutions to which property is to be given or transferred as described in Rule 28 shall prohibit the distribution of its or their income and property among its or their members to an extent at least as great as is imposed on the Club under or by virtue of Rules 27 and 28 hereof. Members of the Club shall select the relevant institution or institutions at or before the time of dissolution, and if and so far as effect cannot be given to such provisions, then the property shall be given or transferred to some charitable object.

ANNUAL GENERAL AND SPECIAL MEETINGS

30 The Annual General Meeting of the Club shall be held at the end of each football season, at such time and place as the Committee shall determine. At this meeting, in addition to the election of the officers and Committee of the Club for the ensuing year, there shall be transacted all other necessary business. A General Meeting of the Club may also be held prior to the commencement of each football season or at any other time of the year, if the Committee shall deem it necessary and at such hour and place as the Committee shall appoint.

31 A Special General Meeting of the Club shall be summoned by the Honorary Secretary at the request of the President of the Club, or at the request of the Committee, or upon a requisition in writing signed by at least twenty one ordinary, life, honorary life, honorary or
 
student members of the Club and stating the business to be transacted at such General Meeting. The notice convening the Special General Meeting of the Club shall specify the business which is to be laid before the meeting and no other business shall be transacted thereat. Such a General Meeting of the Club shall take place within twenty one days of the receipt of the requisition by the Honorary Secretary.

32 The Honorary Secretary shall give in writing at least ten days notice of each General Meeting of the Club to each ordinary, life, honorary life, honorary and student member of the Club, or those entitled by virtue of these Rules to all the rights and privileges of an ordinary member and, in such notice, shall state the business to be transacted thereat.

33 The Honorary Secretary, Honorary Treasurer, Club Captain and Six members shall be elected by the membership entitled to vote, present and voting at the Annual General Meeting of the Club duly proposed and seconded at such meeting and shall hold office until the next succeeding Annual General Meeting at which they will be eligible for re-election.

34 The captains of each fifteen representing the Club shall be elected by the membership entitled to vote, present and voting at the Annual General Meeting of the Club duly proposed and seconded at such meeting and shall hold office until the next succeeding Annual General Meeting at which they will be eligible for re-election. The appointment of all or any such captains may be deferred by resolution of the membership entitled to vote, present and voting at such Annual General Meeting, for later appointment by the Committee.

35 The President or, in his absence, such person as the meeting may elect from those present, shall preside as Chairman at all General Meetings of the Club, including Annual and Special, and at all meetings of the Committee. The Chairman at all Club Meetings shall have a deliberative as well as a casting vote.

CLUB OFFICERS

36 The Officers of the Club shall be the President, Captain, the Honorary Secretary and the Honorary Treasurer.

37 The Officers of the Club are responsible for the routine management of the Club and all dealings with staff. They may, if they consider necessary, employ outside expertise for this purpose provided that the Committee ratifies decisions taken.

OTHER CLUB OFFICES

38 A delegate to the Leinster Branch of the Irish Rugby Football Union shall be appointed by the outgoing Committee from the membership entitled to vote at a General meeting. Such delegate shall hold office during the rugby season for which the appointment has been made and shall be eligible for re-appointment.

39 The Committee may, if it thinks fit, appoint from the membership entitled to vote at a General Meeting, any or all of the following:

a) An assistant Honorary Secretary

b) An assistant Honorary Treasurer

c) A Chairman of Rugby

d) A Child Welfare Officer, and

e) A person in charge of House and Grounds

The Committee will determine from time to time the duties and responsibilities attaching to each of these appointments. Each person so appointed will be ex officio a member of the Committee, shall serve until the next succeeding Annual General Meeting and shall be eligible for reappointment.

DUTIES OF HONORARY SECRETARY

40 The Honorary Secretary shall convene all Committee and General Meetings, keep a record of such meetings in the minute book of the Club, conduct the correspondence of the Club and submit an Annual Report to the Annual General Meeting. He shall keep a list of the names and addresses of members and shall on request furnish to each member on his election a copy of the rules.

FINANCES AND DUTIES OF HONORARY TREASURER

41 The Financial year of the Club shall be the twelve months ending on 30 April each year.

42 The Honorary Treasurer shall keep correct accounts and books showing the financial affairs and receipts and disbursements of the Club and shall furnish the Committee with particulars of same from time to time as may be required. He shall submit annual accounts together with a report by independent accountants thereon to the Annual General Meeting.

43 Annual audited accounts shall be made available to the Revenue Commissioners on request.

44 The Club shall not incur any single expenditure exceeding €5,000 without having the sanction of the Committee.
 
45 The Committee shall authorise four ordinary, life or honorary life members of the Club (one of whom shall be the Honorary Treasurer) to sign cheques for and on behalf of the Club and all such cheques shall be signed by two of the members so authorised.

46 The Honorary Treasurer shall, as soon as is practical, present to the Committee a financial budget for the financial year for its approval.

47 If at any time the Club in General Meeting shall pass a resolution authorising the Committee to borrow money, the Committee shall thereupon be empowered to borrow for the purpose of and on behalf of the Club such amount of money either at one time or from time to time at such rate of interest and in such form and manner and upon such security as they think fit and thereupon the Trustees shall at the discretion of the Committee make all such disposition of the Club property or any part thereof, and enter into such agreements in relation thereto as the Committee may deem proper for giving security to such loans and interest. All members of the Club, whether voting on such resolution or not , and all persons becoming members of the Club after the passing of such resolution, shall be deemed to have assented to the same as if they had voted in favour of such resolution.

48 Save as provided in Rule 47 the Committee may not dispose of any of the Club’s lands or buildings without the prior approval of not less than two thirds of the members present at and entitled to vote at a General Meeting of the Club. Where approval is being sought at such General Meeting of the Club not less than 21 days prior notice must be given to the members entitled to attend such meeting of the fact that Approval is being sought to dispose of all or parts of the Club’s lands or buildings.

RULE CHANGES

49 No alteration or addition shall be made to these rules, save as stated in Rule 53, except at a Special General Meeting convened in accordance with Rule 31 or at the Annual General Meeting and then only by a two thirds majority of the membership entitled to vote at such General Meeting, present and voting.

50 Notice of intention to propose the alteration or addition to any Rule or Rules shall be delivered in writing to the Honorary Secretary and be signed by not less than twenty one members entitled to vote at a General Meeting and shall be posted by the Honorary Secretary on the Club Notice Board. Such notice shall contain the terms of the new rule or rules or of the alteration or addition sought to be made and it shall be posted to each member of the Club with the notice of the meeting required to be sent under Rule 32.

51 No addition, alteration or amendment shall be made to or in the provisions of these Rules for the time being in force unless the same shall have been previously approved in writing by the Revenue Commissioners.
 
52 The Committee may also propose an alteration or addition to these rules, in which event, the provisions of this rule in relation to posting of notice of intention to propose each alteration or addition shall also apply.

LICENSING LAWS

53 The Committee may alter or add to such rule or rules as may from time to time deal with the supply or consumption of excisable liquor for the purpose of complying with the Licensing Laws for the time being in force, or for the purpose of satisfying the requirements of the members in accordance with such Laws.

54 No person other than a member shall order or pay for refreshments in the Clubhouse. Every expense incurred in the Clubhouse must be paid for before the person ordering leaves the premises.

55 A visitor may not be supplied with excisable liquor in the Club premises unless on the invitation and in the company of a member, and the member shall, upon admission of such visitor to the Club premises, or immediately upon his being supplied with such liquor enter his own name and the name and address of the visitor in a book which shall be kept for the purpose and which shall show the date of each visit.

56 Where members of a group are visiting the Club for the purpose of:

a) taking part in any pastime, sport, game or recreation of the Club, or

b) organising, or taking part in the organisation of, or arrangements for, such activity

intoxicating liquor may be supplied to them at the request and in the presence of an official of the Club on the occasion of the visit. An official of the Club shall enter the name of the group concerned and the number of persons in it in the book referred to in Rule 55.

57 The Committee may prohibit the admission of any visitor to the Club’s premises and no member shall bring any person whose admission is prohibited into the Club’s premises.

58 No excisable liquor shall be sold or supplied for consumption outside the premises of the Club, except to members of the Club, between the hours of eight o’clock in the morning and ten o’clock at night.

59 Subject to the exceptions contained in Rule 60, no excisable liquor shall be supplied for consumption on the club premises to any other person (other than a member of the club lodging in the club premises) or be consumed on the club premises by any person (other than a member of the club lodging on the club premises).
a) i) On Monday, Tuesday and Wednesday before 10:30am in the morning and after 11:30pm in the evening
 
ii) On Thursday, Friday and Saturday before 10:30am in the morning and 12:30am in the evening.
b) On any Sunday, before 12:30pm in the afternoon and after 11:00pm in the evening.

c) On St. Patrick’s Day, where that day falls on a weekday, before 12:30pm in the afternoon or after 12:30am in the evening

d) At any time on Christmas Day or Good Friday.

e) Christmas eve and the eve of Good Friday before 10:30am in the morning and after 11:30pm in the evening.

60 Nothing contained in the Registration of Clubs Acts, 1904 - 1999, or contained by virtue only of the operation of Rule 59 hereof, shall operate to prohibit the supplying for consumption of excisable liquor to any person or the consumption of excisable liquor on the club premises by any person

a) On Christmas Day, between 12:00 midday and 10:00 p.m. in the evening.

b) On any other day, for one hour after the expiration of any period in respect of that during which it is lawful for the club to supply any excisable liquor for consumption on the club premises if in each case the excisable liquor is –
i) Ordered by the person at the same time as a substantial meal is ordered by him or her
ii) Consumed at the same time as and with the meal supplied and consumed in the portion of the club premises usually set apart for the supply of meals, and
iii) Paid for at the same time as the meal is paid for

61 In Rules 59 and 60, ‘weekdays’ and ‘Sunday’ have the meanings assigned to them by Section 1 of the Intoxicating Liquor Act, 2000.

62 No excisable liquor shall be sold or supplied in the Club premises to any person under the age of 18 years.

63 No member of the Committee and no manager or servant employed by the Club shall have any personal interest in the sale of excisable liquors therein, or any profits arising from such sale.

64 In addition to the foregoing Rules, the clauses and regulations contained in the Registration of Clubs Acts 1904 to 1999 and the Intoxicating Liquor Acts extending and amending same shall be deemed rules of the Club.